Director, Disbursements & Systems
Company: American Chemical Society
Location: Washington
Posted on: May 4, 2024
Job Description:
Select how often (in days) to receive an alert: Position
Summary
The Director, Disbursements reports to the VP Finance & Controller,
and oversees the operational and strategic activities - of
Financial Systems, of Payroll, and Accounts Payable (AP). The
Director is responsible for providing leadership by managing
multiple functions and operational processes along with providing
strategic support and analysis. In this key role, this individual
will direct all systems, transactions and operational activities
which include accounts payable, travel and expense program,
corporate card program, payroll, and time and attendance system.
The Director will lead a team of 10 through two direct reports. The
successful candidate will be a driver of transformation and manage
change initiatives to ensure successful implementation. The
Director will provide oversight to managers on day-to-day
operations to support the business strategies ensuring continuous
improvement and exceptional customer service. The Director will be
responsible for evaluating, developing, and implementing
disbursement policies and procedures. The Director will have strong
experience in working collaboratively and effectively with widely
diverse constituent groups, including volunteer leadership. They
must have strong organizational skills: ability to work under
minimal supervision and make independent decisions. Must possess
strong written and verbal communication skills and maintain
positive working relationships. Position Accountabilities
- Direct and manage day-to-day operations of the Society's
disbursement functions including accounts payable, travel and
expense program, corporate card program, payroll, and time and
attendance system.
- Continuously monitor the effectiveness of existing technology
and systems to ensure applicability and usefulness of systems.
- Responsible for oversight of tax compliance with the
disbursement function including W-2, 1099, 1042-s and other related
reporting.
- Provide strategic leadership, innovation, and planning with
respect to disbursement policies and procedures.
- Assist with both internal and external audits to ensure
complete, timely and accurate responses to information
requests.
- Develops, updates, and maintains the Society's disbursement
policies and procedures and assists with communicating, monitoring,
and enforcing those policies.
- Ensures high levels of performance, achievement of goals, and
quality of results through management and team members. Leads by
example and create an environment that fosters process efficiency
and effectiveness though encouraging ideas for process change.
- Build and maintain relationships by collaborating across units
and departments to foster trust, commitment, accountability, and
results.
- Analyze and evaluate business processes and recommend actions
to streamline processes and improve operational efficiencies.
- Develop appropriate and useful measures and metrics to assess
and understand department wide service levels, department and
individual performance levels, customer satisfaction, and other
information necessary to continuously improve the quality and
efficiency of service.
- Actively support and contribute to ACS's commitment to
diversity and inclusiveness.
- Approximately 10% business travel may be required.
- Other duties as assigned. Knowledge, Skills, and Abilities
- Considerable knowledge of business processes and systems.
Ability to work collaboratively and in partnership with IT to
assess and improve technology needs.
- Deep understanding and appreciation for automation and the use
of technology as an enabler of high-quality services and
performance levels.
- Supervisory experience including ability to develop and lead
staff.
- Excellent written and verbal communication skills.
- Has a high level of understanding of federal, state, and local
legislative requirements on finance matters (accounts payable,
payroll, and general accounting).
- Knowledge of not for profit or higher education culture,
governance, structures, and mission.
- Demonstrated focus on customer service and compliance.
- Ability to transfer knowledge to co-workers in a collaborative
and engaging manner.
- Strong analytical skills and experience and an understanding of
how metrics and measures can drive innovation and service level
quality.
- Customer Focus: Builds customer confidence, is committed to
increasing customer satisfaction, sets achievable customer
expectations, assumes responsibility for solving customer problems,
ensures commitments to customers are met, solicits opinions and
ideas from customers, responds to internal customers.
- Teamwork/Management: Works collaboratively with others to
achieve organizational goals. Excellent leadership skills and
capable of managing and mentoring a finance team, particularly at a
non-profit organization, including ability to inspire and motivate
their team members, and fostering a collaborative and
results-oriented work environment. Treats others with respect.
- Decision Making/Judgment: Recognizes problems and responds,
systematically gathers information, sorts through complex issues,
seeks input from others, addresses root cause of issues, makes
timely decisions, can make difficult decisions, uses consensus when
possible, and communicates decisions to others.
- Integrity/Ethics: Follows through on commitments and
communicates honestly and encourages others to do so. Demonstrates
integrity and ethics and acts in support of the Society's best
interest.
- Strategic Thinking: -Thinks strategically and provides
financial guidance aligned with the organization's mission and
strategic goals.
- Change Management: Sets challenging and productive goals for
team, keeps team accountable for actions, provides leadership and
motivation, provides resources and support, uses checkpoints and
data to track progress, sets up systems and processes to measure
results. Candidate Requirements
- Bachelor's degree in accounting or finance, or related degree;
MBA/CPA a plus.
- Minimum of ten years of experience with at least eight years in
a leadership role. Non-profit or university accounting experience
preferred.
- Experience and knowledge of procure-to-pay, including travel
and expense.
- Extensive experience in designing new processes and integrating
technology to provide services in finance, accounts payable,
payroll and display measurable improvement in customer
satisfaction.
- Proven ability to mentor and develop people.
- Strong project management skills and change management
skills.
- Experienced with audits, internal controls, large financial
systems, and processes.
- Excellent communication, collaboration, and analytical
skills.
- Self-starter and strong desire to achieve results efficiently
in a dynamic environment, and is passionate about quality, results,
and progress. DivisionPosition Summary This position will be
primarily based in the Washington D.C. office. -ACS employees work
a hybrid work schedule, consisting of working onsite, three days
per week. ACS employees are in the office on Tuesday and Wednesday
with the third in-office day scheduled in consultation with the
manager. While always welcome to work in the office, employees may
work the other two days of the week from a location of their
choice. New employees are immediately eligible for this hybrid work
arrangement. ACS offers relocation assistance, if applicable.
#J-18808-Ljbffr
Keywords: American Chemical Society, Severn , Director, Disbursements & Systems, Executive , Washington, Maryland
Didn't find what you're looking for? Search again!
Loading more jobs...