Manager, Event Operations
Company: American Public Health Association
Location: Washington
Posted on: April 26, 2024
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Job Description:
Responsible for catering, audio visual and general event
logistics for the Annual Meeting, Policy Action Institute and
In-house event requests. Work closely with the Senior Manager,
Event and Program Operations on housing staff schedules and
additional logistics. Annual Meeting Food & Beverage - Manage all
food and beverage orders for events during the annual meeting. Work
with section contacts to ensure BEOs are received in time to be
reviewed and approved for billing. Review all Master Billed orders
and work with venue catering managers on ticketed food functions
and concessions. - Annual Meeting Audio Visual - Manage all the AV
orders from staff and sections. Ensure information is properly
input into the logistics management platform and review AV orders
for function sheets. - Annual Meeting Related Organization/ICW
Liaison - Manage space requests (confirm space needs, assign rooms,
schedule events in event logistics platform), connect liaisons with
catering managers, manage invoicing in iMIS. - Annual Meeting Coat
Check - Work directly with the convention center on set up and
implementation of coat check. - Staff Schedules, Per Diems and
Housing - Coordinate and manage the Annual Meeting staff work
schedules which includes obtaining schedules from each staff and
reviewing with Director of Conventions and Executive Director,
assigning hotel rooms to staff (and vendors) based on available
comp and staff rated rooms, and requesting staff per diems. -
Annual Meeting Logistics Management - Work directly with the Senior
Manager, Event and Program Operations to review event logistics,
double check room assignments, review floor plans and review the
annual meeting function sheets. -Policy Action Institute Logistics
Management - Manage logistics for annual policy action institute.
Act as primary liaison with the hotel, manage food & beverage, AV,
electrical and internet requirements. - Perform other duties as
assigned. Bachelor's degree required. Candidates must have minimum
of 2 years of event or program management experience. - They should
have outstanding customer service and interpersonal skills,
organizational skills, proficiency in Microsoft Office products
(Word, Excel, PowerPoint), proficiency in event or membership
databases and the ability to rapidly learn and introduce new
technology. - Relentless attention to detail. - Ability to lift
and/or move up to 25 lbs. - Must be able to travel to the Annual
Meeting (approximately 10 days) and Policy Action Institute
(approximately 2 days) with other occasional travel possible. -
Must be able to work occasional weekends and evenings to attend
events and other off-site functions when applicable.Position is
based in downtown DC near several metro stations. - Hybrid work
environment.Hours: 35 hours a week, full-time, Monday - Friday
(daytime). - Number of openings: 1.Applicants who meet the
requirements and are interested in being considered for this
position should submit the following information at: .
Keywords: American Public Health Association, Severn , Manager, Event Operations, Executive , Washington, Maryland
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